While a smaller meeting obviously means less people, the venue you choose still needs to have enough space to ensure your attendees are able to maintain a proper social distance. Chairs and tables will need to be properly spaced, so ideally your venue should have a variety of flexible meeting rooms that can be customized for your group size. While many hotels and conference centers are going above and beyond to make sure that safety protocols are in place, you'll want to do your homework in planning for your small group meeting, making sure that the event space has plenty of sanitizing stations and cleaning protocols, like the Otesaga CARE guidelines in place on our resort property.
Your team and attendees will most likely be well-versed in mask wearing and other safety measures. Even so, you should be prepared with hand sanitizer and disposable masks to provide them in the event that someone forgets or loses their own supply. For attendees who might not be comfortable participating in person or if you're looking to expand the reach of your meeting, a hybrid conference is a good option to explore. You'll want to make sure that your venue has everything you need to make the virtual component of your meeting run smoothly, including A/V necessities and high-speed internet.
Relax, Unwind, & Get Outside
Limiting your group size and keeping everyone spread out are important steps to take to ensure your meeting is safe; shortening meeting sessions to give your team time to step outside for fresh air or to allow for some time apart is another precaution you should factor into planning. Ask your venue if there are ways to use the grounds for outdoor sessions or activities, or look into nearby trails to see if a socially distanced hike is possible. Your team might just find inspiration in the natural beauty of your surroundings!