Gorgeous blue skies. Bright sunshine. Planning for winter meetings? It feels wrong to think about freezing temperatures during the summer, but meeting planners are always working ahead to prepare for future events. It's time to think winter, and here are some things to keep in mind while organizing your event.
Relax and Renew
When planning for winter meetings, think about the state of mind of your attendees. The pre- and post- holiday season can wear people down, so building in downtime and moments for relaxation is important for morale. Leave spaces in the itinerary for participants to schedule some me time, whether it's a massage, facial, or settling in for a quiet moment with a book.
Comfort is on the Menu
Winter is the season for comfort foods, so treat attendees to a menu full of hearty dishes that will remind them of childhood snow days. While participants look for lighter fare in the summer, the colder temperatures will have them yearning for meals that will leave them feeling nourished and warm. Work with your venue's catering staff to plan a menu with items like a creative take on mac n' cheese or grilled cheese.
If you're giving away conference swag, consider options like small fleece blankets, gloves, or hand warmers that attendees can use to keep the cold at bay. The useful items are small enough to fit in a suitcase to bring home, or (in the case of the hand warmers) can be used during any outside activities.
Some Like it Cold
While it's tempting to pick a warm weather location for your meeting venue, budget constraints may prevent you from going that route. Still, there are benefits to choosing a colder climate for your conference venue. The slower pace and thinner crowds of winter lends itself to a relaxing retreat for attendees. The drop in temperature doesn't mean participants need to be stuck inside, though; embrace the colder weather and encourage people to get outside for a hike or stroll to invigorate the senses.
With sweater weather on their mind, meeting planner's are tasked with finding the perfect venue for their upcoming events. While The Otesaga is closed to leisure guests during the winter, your group has the opportunity to enjoy the resort exclusively. Our experienced staff knows a thing or two about hosting meetings and conferences in the winter; contact us today to start planning.